Academic Probation and Suspension Procedure

In accordance with the program’s academic policies, students who fail to meet the required academic standards will be placed on academic probation. The following outlines the procedures and expectations for students who are at risk of probation or suspension.

Criteria for Academic Probation:

1. If a student’s Grade Point Average (GPA) falls below the threshold specified in the program handbook, or if the student fails to meet the required number of competencies, they will be placed on probation for the following semester.

2. Students who do not meet the program’s academic and competency requirements, as outlined in the program handbook, will be subject to probation.

Process for Academic Probation:

1. Students whose academic performance or competencies do not meet the program’s standards will be placed on probation for the next semester. During this period, the student must meet with their academic advisor to discuss the issues and receive guidance on how to improve their performance.
2. While on probation, students are required to meet with their advisor, who will provide recommendations for academic improvement. The student must adhere to the advisor's advice in order to meet the program’s requirements. 
3. If a student remains on probation after the second semester, they will be placed on "continuing probation." This designation reflects the ongoing nature of the academic concerns and requires continued compliance with the advisor's recommendations.
4. If a student continues to fail to meet the program’s academic standards and remains on probation after two semesters, they will be placed on suspension for a period of two semesters. During this time, the student will be prohibited from continuing their studies in the program.

Notification and Documentation:

1. Based on the criteria outlined in the program handbook, the program identifies students who are at risk of academic probation. The program is responsible for notifying CUBE office of these students.

2. Students placed on academic probation will receive an official notice from the CUBE Office. This notice must be signed by their academic advisor and the program director to confirm acknowledgment of the probationary status and the required next steps.

3. CUBE office is responsible for updating the student’s status in the database, reflecting their probationary status. This process ensures that students are held accountable for their academic performance while providing clear guidelines for remediation and improvement. It is important for students to actively engage with their advisors and adhere to the recommendations in order to return to good academic standing.

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Student Account Termination

Voluntary Withdrawal (Student-Initiated Termination)

• If a student decides to leave the university, they must submit a formal request for withdrawal. This usually involves completing a withdrawal form and obtaining approval from relevant departments and the admission office. Before withdrawal is finalized, students must return any university property and settle any outstanding financial obligations (tuition, fees, etc.).

University-Initiated Termination 

• The university maintains the authority to end a student's enrollment for a variety of reasons, including: 
  1. Violations of the student code of conduct, property and technology vandalism, drug and alcohol use, etc. 
  2. Failure to meet academic performance standards (e.g., prolonged probation or failure to progress). 
  3. Financial delinquency (failure to pay tuition or fees).
  4. Violation of university policies or legal regulations.